Executive Administrative Assistant

Status: Full-Time in office 5 days a week

Location: Schaumburg, IL 60173

Executive Administrative Assistant

As an Executive Assistant, you will support certain members of the Company’s Executive Team. This includes managing their calendars, helping prioritize daily tasks, safeguarding executive calendars, and ensuring the Executive Team’s daily operations are organized efficiently and optimized. You will support day-to-day office operations and the employee experience at SMG3. This role oversees office operations, workplace readiness, and internal culture initiatives, and provides executive-level administrative support as assigned.

Responsibilities

Executive & Administrative Support

• Support assigned executives by managing high-priority scheduling, travel logistics, and operational coordination to ensure seamless day-to-day execution.
• Will assist with meeting preparation, follow-up, including agendas, key action items, and accountability tracking.
• Responsible for managing expense reporting and reconciliation with accuracy
• Serve as a trusted partner in maintaining executive organization, follow-through, and communication across the organization, while maintaining discretion and exceptional professionalism.

Office Operations (the other 50%)

• Serve as the primary point of contact for office operations and workplace needs, ensuring the office space is organized, stocked, and professional.
• Mostly restocking office supplies, greeting clients, making sure offices are ready for meetings, etc.
• Responsible for the “Honesty Market” program
• Maintain the Honesty Market program, including inventory management, ordering, and reconciliation. Honesty Market is a healthy snack market set up for the office team. This resource will be responsible for sourcing items, pricing, and restocking items that are out.

Company Culture (Shared Ownership)

• Partner with Event Operations to coordinate and execute internal employee experiences and external customer-facing events, ensuring consistent, high-impact engagement.

Required Experience

Qualifications

• 5+ years of experience in executive support, office operations, or administrative roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, in-office environment.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Travel Expectations

None

Certifications Required

None

About SMG3

Equal Opportunity Employment Statement

We are an equal-opportunity employer and value diversity at every level of our organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or protected veteran status. We are committed to fostering an inclusive environment where all individuals feel respected, supported, and able to thrive.

AI Is Used in Our Hiring Process

We use AI-assisted tools from platforms such as Indeed and LinkedIn to help screen and evaluate applicants for this role. These tools may review your resume, application, and profile data. All final decisions are made by a person on our team.

It is unlawful for an employer to use artificial intelligence in a manner that has the effect of discriminating against a job applicant or employee on the basis of race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service, as prohibited under the Illinois Human Rights Act, 775 ILCS 5/2-102(L). [must be included AS IS, as per IDHR Subpart J]

Why Join Strategic Mobility Group (SMG3):

At SMG3, we believe that our people are the key to our success. We live our values every day, delivering excellence not just in our products and services, but in how we support each other and our clients. If you’re ready to grow your career in a collaborative, customer-first environment, we’d love to hear from you.

Our Core Values at Work

At SMG3, we don’t just talk about values; we live them:

• Customer Focus & Service Excellence is the heart of any customer-centric organization.
• Integrity, Accountability & Teamwork build a trustworthy and collaborative culture.
• Communication & Clarity ensure everyone understands and is understood, which is vital for smooth operations.
• Continuous Improvement & Operational Excellence drive the organization forward, ensuring it never stagnates and always delivers top-tier results.

Applicants must be authorized to work in the U.S.

Background checks and client site access requirements may apply.

SMG3 is an Equal Opportunity Employer.